• On Demand Volume Capacity & the ability to meet those needs

• More affordable with greater ROI than in-house solutions.

• No training, expensive service contracts, & equipment headaches

• Expert workflow and processing

Scanning in general provides immediate gains.  Be it for improving workflow, creating permanent or redundant archives, or moving those old files into the twenty-first century, allowing easy access and reference, scanning increases efficiency. Furthermore:  

• Scanning saves storage space and reduces warehousing costs. Once stored as digital images the paper can be destroyed and the storage space freed.
• Heightened awareness about business continuity planning and disaster recovery call for not only backups of all data but also paper - scanning solves this by providing redundant electronic offsite stored archives, simplifying disaster recovery planning.
• Publishing of scanned archives to CD-Rom DVD-ROM or tape. Archives accessible from office networks or remotely via the internet or intranet connections.
• Scanned documents can be password protected and access restricted, keeping sensitive data protected.
• Scanning reduces paper distribution costs.
• Scanning reduces the labor of manual indexing, archiving and filling.
• Improves collaboration. Unlike paper, electronic archives are easily emailed and shared. Many employees will distribute electronic document which they would not copy and fax if they were in paper form.  
• Eliminates work intensive physical searches
• The instant benefits to adding searching capabilities greatly increase workers productivity rather than having to page through paper document after.  Even with basic image archiving without OCR and indexing the documents, image searches are far faster and most efficient
• Scanned documents avoid the pitfalls associated working with paper masters such as missfiling, losing or damaging originals.

Additional Benefits

• Thank Enron and Andersen - even though they were going the other way with their documents (shredding) - their debacle has heightened then need for proper regulatory adherence to document, file, and correspondence handling.  Non-compliance will become more costly.
• Heightened awareness about business continuity planning and disaster recovery call for not only backups of all data, including paper but ease of distribution for uninterrupted operation during emergencies - electronic documents make this possible.  The investment is small against potential down time for many organization and especially against file recreation projects needed after a large or disastrous loss of records.
• Electronic Archiving provides immediate access at your fingertips rather than in storage in another building. 
• Efficiencies gained by ability to access it anywhere, we can help companies scan to CD-Rom DVD-ROM or tape for customer archiving.  Access to scanned document can be via the office network or remote connections. Electronic documents empower mobile workers allowing access to key information, when and where they need it.
• In many cases it is more efficient and cost effective to have Arden use its state of the art equipment and have us do the job - our equipment is typically not found in most offices. However, if the best solution is to build an in-house department, we will help build it for you.  Ultimately saving your organization money.
• Scanned documents are stored in industry standard formats – guaranteeing future accessibility, as well as universal document access through a standard web browser.
• Scanning reduces paper distribution costs
• Scanned documents and be password protected and access restricted protecting sensitive information
• Our Electronic Discovery and Investigation (Arden Knowledge Management & Business Intelligence) department uses many -- right tool for the right job -- state of the art software tools.  In many cases these are the same tools used by the government including the Department of Defense and Department of Justice.
• Once scanned, we can located documents of any nature.  Index, Search and Located by keyword through multiple file formats – from emails, documents, webpage, spreadsheets, databases to antiquated accounting programs and systems.

If you can't tell by now we love scanning and information management, so if you still need more reasons to "convert" - literally - please  > CONTACT US
 

• Law Firms
  • scanning, OCR'ing and indexing hundred of thousand pages of discovery
  • cross-linking documents into an electronic presentation for a judge.
  • locating critical evidence in an opponents network as part of allowed discovery
  • client contract storage
• Insurance:
  • scanning application records and support document for review for policy acceptance
  • searching through volumes of application data for inconsistencies and misrepresentations
  • locating information to support or deny insurance claims
• Government Organizations
  • scanning, archiving, and storing electronic documents for citizen access
• Real Estate
  • Delivering documents for loan packaged to financiers
  • Electronic blueprint storage for contractor distribution.
• Retail
  • Electronic Storage of Credit Card and Transaction Information

Other Industry Examples:

• Aerospace & Defense
• Financial & Banking
• Law, Legal & Corporate Governance
• Property & Real Estate
• Education & Research
• Logistics & Transportation
• Media & Advertising
• Oil, Gas & Energy
• Government & Institutional
• Telecommunications
• Construction & Engineering
• Retail & Consumer
• Medicine & Healthcare
• Pharmaceutical

Other Project Areas:

• Human Resources and Resume Storage
• Marketing Materials
• FDA Filings
• SEC Filings
• Product Specification Sheets
• Historical Archives
• SEC EDGAR,
• Web Site Content
• Intranet Content
• Intranet Document Repositories
• Contracts
• Licensing Agreements
• Leases
• Mortgage Files
• Oil and Gas Leases
• Oil and Gas Equipment Files
• Material Safety Data Sheets
• FDA Filings
• Patents
• Patent Litigation
• Medical Records...

Not finding your industry, or not certain how we can assist you, please > CONTACT US

CASE STUDY: Litigation Support Benefits: Scanning and Electronic Document Management:

• Allows attorneys to practice law rather than filing, copying, coding or searching through file drawers and mounds of paper.

• Allows fully searchable digital copies of documents that fulfill the strict legal requirements that the evidence look exactly as it did in paper form.

• Can search, index and assemble key evidence and materials in hours what would typically take days for a legal assistant. Attorneys working with searchable electronic archives have a competitive advantage since evidence can instantly be searched, referenced and reviewed.

• Efficiencies and savings brought on by electronic document management such as reduce preparation time and reduced document storage demands can generate hundreds of thousands in savings for law firms on an annual basis.

•  Scanned paper documents can now instantly be shared by colleagues in other offices.

Government Services:  From the Department of Defense, Department of Justice to the Bureau of Alcohol, Tobacco and Firearms and NASA, many government organizations use our preferred software tools  Any solution we construct for a government organization will only use tools which are Section 508 compliant.   Section 508 specifies accessibility requirements for software. For more information on Section 508 please visit Section 508